New Years Resolutions Supported by a Virtual Office

It’s hard to believe – but it is just about that time of year, again. When we reflect on the previous 12 months, and think about some positive changes we’d like to make in the ones to come. As virtual offices are becoming more and more common – we thought we’d give you some ideas on resolutions that can you can easily achieve by the virtual office set up.

 

Save the Environment– Utilizing a virtual office is an environmentally friendly option when it comes to things like eliminating an every-day commute to an office – which largely limits your contributions to pollution. Also, because companies and employees have the option of using office space when needed – less energy is used on things like keeping the lights or the heat on at the office every day.

 

Spend time with the Family- A virtual office often means you spend at least part of your time working from home, or at the very least, a more flexible schedule. This gives you the opportunity to make more time for your family, or complete some of the family supporting tasks that might have been difficult before, i.e. laundry, cooking, helping with homework, attending soccer games, etc.

 

Save $$- From saving gas money on your commute, to eliminating travel costs by using video conferencing for long distance business meetings – virtual office solutions are also very economical. Utilizing virtual office receptionists, companies can eliminate the traditional costs of health care, payroll, rent and more. Virtual offices allow companies and employees to use office space, and the associated costs, on an as-needed basis, which can cut many costs dramatically.

 

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Give Thanks in the Workplace

At Executive Support Center, rather that just celebrating Thanksgiving on the 27th, we’d like to think of November as an entire month to give thanks. Many of us may find our work or job as a source of resentment or stress, we MAY even complain about it from time to time. But in the spirit of giving thanks, there may just be some things that we can think of to be appreciative of this month – or maybe even year round. If you’re having trouble feeling thankful, here are some of our ideas. And if you find some reasons to be thankful, don’t forget to express them!

  • That coworker that always asks how you are doing.
  • That coworker that always makes you laugh
  • That client that is so quick about getting back to you
  • The help that your boss provided on your last project
  • The functioning car or public transportation that got you to work
  • The person that left treats in the break room for everyone to enjoy
  • Free coffee in the office – always reliable
  • Casual Fridays (or maybe Blue Fridays for the Seahawks if you’re lucky)
  • The recent commission or bonus that will fund a long awaited purchase
  • The feeling you get when you are able to help people through your job, however that may be
  • The skills and qualifications that you have gained throughout your career or time at your job
  • The friendly receptionist who greets you every morning with a smile
  • The maintenance person – always fixing printers and changing light bulbs so that that work can go on as you need it to
  • New cities you have visited as a result of work trips
  • The fact that you have a job!

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Don’t FALL Into These Work Traps!

In tribute to the Fall, we wanted to share some common work ”traps” or dilemmas that a business center like ours can help you avoid. After all, we are a business SUPPORT center, and are here to offer ease to your life, whether that is on a professional or personal level!

-The “Overcommitted & Overpriced Office Rental” Trap:

If you have a need for office space, but not on a full time basis, many people don’t know that there are plans to accommodate their individual schedules. Day Rentals, as offered at Executive Support Center, provide a perfect solution for those who need an office one or two times a week, or one of two times a month! Don’t get stuck in a long-term contract for an office you hardly use, and overpay.

-The “Mobile Office Turned Filthy Car” Trap:

There’s nothing wrong with a mobile office, and if you are out seeing clients on appointments throughout the day- you may spend a lot of time in your car. But that does not mean your car has to become your office. When it comes to keeping files, doing paperwork, and hammering out phone calls – not all this needs to be done in your car. Utilizing a temporary or full time office space to stay organized and productive can go along way. Think about starting or ending your day (or even stopping by in between appointments) by utilizing a business center to make calls, complete paperwork, fax contracts, and even USE THE RESTROOM! We assure you we have more amenities than your vehicle can offer!

-The “Lack of Work/Life Balance” Trap:

School has started (along with the sports and activities that come with it), Quarter 4 has started and the Holidays are fast approaching – fall has officially arrived. Work in the office and work at home are in full swing, and you may just need some extra help in making sure everything gets done. From professional duties like client invoicing and data entry, to personal duties like addressing holiday cards and shipping packages – we can help you get all the big and small things done, that help you stay organized and maintain the ideal work/life balance, so that nothing falls between the cracks.

Let us help you ride through this Fall SMOOTHLY – checking things off your list, while actually enjoying the ride!

 Woman-Layiing-in-Fall-Leaves

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Back to School Made Easier by ESC!

Back to school can be a hectic time, especially for teachers! Closing the Summer chapter and preparing for a new year ahead of lesson plans, parent teacher conferences, classroom decorations and more – the to-do list seems to go on and on. When it comes to getting organized and checking some of these things off your list, your local business center can come in handy. Besides office rentals, they most likely offer administrative and other support services that will save you time and money heading into the new school year. Here are some ways local teachers and educational staff can utilize our Seattle area support services:

 

Printing

Allow our staff to help with your mass printing needs for things like your class syllabi, list of supplies that your students will need, homework assignments, book lists, tests and quizzes, nametags for your students and more!

 

Mailing

Introduce yourself to the parents/guardians of the students in your class with a friendly card to kick off the year right.

 

Digital Presentations

Slideshows or digital presentations can be a fun and unique way to set yourself and your class apart either when introducing yourself at the beginning of the year, or showcasing your student’s work/activities at the end of the year for parents to see.

 

Special Projects

Get creative in how you can use technology to enhance the educational lives of your students. If your class has a pen pal program set up with another classroom somewhere else in the country (or even internationally), video conferencing is a great way to allow the students to “meet” and finally connect after their pen pal communications. Video conferencing may also be something to consider for parents who may be traveling or unable to attend parent-teacher conferences of other important meetings.

 

Let Executive Support Center help you get organized this school year, and get creative in the ways that you can connect with parents, and offer interactive opportunities to your students. Contact us for more ideas!

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Your Summer Guide to the Office!

From what to wear to what to eat, we have everything you need in this 2014 Summer Guide to the Office. Enjoy some fun tips and ideas to make the best of the time you do have to spend in the office this summer!

 

Must haves to be comfortable and fashionable in the office:

http://www.fashables.com/10-must-have-summer-office-staple/

 

Ways to beat the summer office slump:

http://www.mindbodygreen.com/0-2805/5-Tips-to-Beat-the-Summer-Office-Slumps.html

 

Keep your employees motivated with these summer rewards:

http://www.insightperformance.com/blog/bid/17659/Fun-Summer-Employee-Rewards-for-the-Office

 

Ideas for summer corporate events/outings:

http://eventplanning.about.com/od/venueselection/tp/summerevents.htm

 

Avoid employee burnout with these fun summer ideas:

http://business.salary.com/avoid-employee-burnout-bring-summer-fun-to-the-office/

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How ESC Can Help You Better Enjoy Your Summer!

We’re in the business of helping businesses, and we know that for a business to operate successfully – it takes satisfied employees and business owners. Work/life balance is key – so here are some ways that we can help you keep your business in order, while still allowing you to enjoy this Seattle summer right!

 

1)   Telephone Answering/Forwarding – It’s OK to spend some summer indulgence time out of the office. Whether it’s a day at the lake, a few hours on the golf course or an afternoon family BBQ, just because you’re not IN the office, doesn’t mean you have to miss calls (unless you want to). Allow us to forward on your priority calls from clients and partners to your cell phone, or act as a personal message system instead of sending them straight to voicemail. We can create a specific setup that works for you – so that enjoying some summer time does not have to mean neglecting important business.

2)   Virtual Office Setup – This may be far fetched, but if you are a business that is not tied into a specific lease agreement, creating a “work from home” summer is a great way to offer a fantastic perk to your employees, while saving on office rental costs. Summer is already packed with weddings, family reunions, weekend getaways and holidays; so allowing a setup that accommodates your employee’s hectic schedules, will benefit them greatly. As your local business center, we offer any support that they need and may be missing from an office environment – tools like printing, video conferencing and administrative support. With the amount you’ll be saving on rent costs for the summer, offering a business support package to each employee would be an added benefit, and still help your bottom line!

Business Support Services – Are you working extra hours to finish all the paperwork, send out all the necessary invoices and all those other odds and ends that seem to never end? Don’t miss out on summer memories trying to catch up – leave that up to our professionals. You don’t want to miss that swim meet, or get on the road 2 hours later for that camping trip (that’s 2 hours less sunlight you’ll get!), so leave the administrative details to us, and enjoy that quality time with your friends and family.

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Does Technology Connect or Disconnect Us?

Many people would argue that in our day and age, technology has encouraged a withdrawal from personal relationships and disconnect from reality and society. This is undeniably true in some ways – but we can’t discount how technology has also allowed us to strengthen the connections in our lives. As a local business center, we see how people utilize technology in positive ways on a daily basis – so here is some food for thought as to how you can use technology as a connecting tool, rather than one that creates barriers between us.

Video Conferencing: Whether you are utilizing video conferencing for business or personal purposes, this is an amazing tool to aid in staying connected in geographically challenged situations. Located on the West Coast and have team members in New York? Think about the benefit of a Monday morning meeting via video conference rather than conference call. Or how seeing your mom’s face when you call to wish her a happy birthday could mean more than a simple text or call. Don’t underestimate the power of visuals, and how seeing faces and expressions can encourage a stronger connection and relationship.

Phone Answering Services: If you are a business owner or employee that is often in the field at your job, and often misses phone calls – telephone answering services are a great way to “stay connected”. Having someone answer a potential clients call to greet them appropriately and collect their necessary information, is much more welcoming to most people than a voicemail. Consider how technology and call routing in this situation could give your business a much more friendly front, and help people to feel more connected to your business.

Virtual Office Services: Although much more common now, work from home and virtual jobs have always existed to some extent, however they were not always supported with the technology we have today. Rather than feeling completely isolated and disconnected from the office environment, virtual office services now allow us to feel very connected to our employees, colleagues, and the business world in general. Some years ago, a stay at home mother may not have felt like pursuing a career was possible while running a household. Now virtual office services have made is possible to stay connected even in a remote environment.

Many people would argue that in our day and age, technology has encouraged a withdrawal from personal relationships and disconnect from reality and society. This is undeniably true in some ways – but we can’t discount how technology has also allowed us to strengthen the connections in our lives. As a local business center, we see how people utilize technology in positive ways on a daily basis – so here is some food for thought as to how you can use technology as a connecting tool, rather than one that creates barriers between us.

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